Essential Tips For Booking Your Wedding Transportation: The Ultimate Guide

Your wedding day should be up there as one  of the most significant  days of your life. So much planning goes into the day and you want everything to be perfect – from the dress to the flowers to the transportation. Knowing where to start when booking your wedding transportation can be challenging, but don’t worry; we’re here to help! This blog post will give you 9 tips for securing your wedding transportation and ensuring that everything goes smoothly on the big day. So read on and get started planning your perfect wedding transport!

1. Ask your friends for suggestions

The first tip is to ask your friends for suggestions. If you know anyone who has recently tied the knot, they may be able to recommend a good transportation company. Trust us, not all transport companies have the experience in wedding day logistics and supporting a bridal party throughout the day. If you are not sure what you want,  check online forums and wedding websites for reviews of different companies. This is a great way to get an idea of what others have liked or disliked about their experience with various companies.

Tip: you can ask a recently married friend and ask for their suggestions and why they ended up with their choice.

2. Set your expectations and scope

When booking wedding  transport, you need to think bigger than just the vehicles. Not many people realise the impact an experienced transport company can make to your day, and that of your guests. Get clear on what your wedding transport needs to provide. Do you need transport for your wedding part to the church, then to do photos and then onto the reception? How will you and your new spouse (and wedding party) get home after the reception? Do you need transport for special members of the family, like the parents of the bride and groom? Do your guests need transport? What type of cars do you need? Will you need the chauffeur to cater for drinks and nibbles during the photo session? What is the itinerary and how many people will be travelling on each leg. There are a lot of questions that you need to get clear on before getting quotes.

Tip: Look for transport companies with strong experience in wedding logistics – trust us, you don’t want to have to be stressing about the itinerary on your special day. Using a reputable wedding transfer company, with experienced chauffeurs, will transform your wedding transport experience beyond just getting you from A to B. Experienced chauffeurs know how to make people feel like royalty, keep a handle on the logistics, and ensure your wedding party enjoy their day. Your day will go like clockwork.

3. Get multiple quotes from multiple companies

The third tip is to get multiple quotes from multiple companies. This will help you compare prices and
services to find the best deal for your needs. Be sure to ask about discounts or special packages that may be available.

Tip: When requesting quotes, make sure to be specific about what you need and want so there are no surprises later on. Also, watch out for suspicious deals or deals that seem very cheap – you may get what you pay for in this case! So, be sure to gather information about the company that you are about to hire. One of the best ways to do this is to search about it using social media. Because a scammer will never say that they are scammers, you have to be very wise to spot them early on. (You don’t want  your wedding day to be ruined because somebody scammed your wedding transportation!)

4. Plan ahead

The fourth tip is to plan ahead. The sooner you book your transportation, the more likely you will get the date and time you want. If you wait until the last minute, you may be stuck with whatever is available, or having to compromise on the quality of the service because all the good wedding chauffeurs are already booked!

Tip: If you are getting married during a popular wedding season, make sure to book your transportation at least six months in advance. Or, if you are planning to use a specific car, you must plan ahead to be sure to get it.

5. You have to be creative

The fifth tip is to be creative. There are many ways to get around on your wedding day, so don’t feel you have to stick with the traditional limousine. You could rent a vintage car, take a horse-drawn carriage, or even arrange for a helicopter! Some couples choose a luxury SUV, sedans or even a minibus! It really depends on your transport needs for the day, your budget and the experience you want to achieve.

Tip: For couples that are using multiple vehicles in their wedding fleet, you may wish to align the vehicles to your wedding colour theme. Using all-white, black or silver cars could look really impactful in your photos. Dress the cars up with ribbons to make it obvious it’s one of the bridal party cars. Plan your needs in advance. Booking the cars too late may end in disappointment if you can’t get the colour you want.

6. Go beyond

The next tip is to go beyond the obvious. When it comes to transportation, think outside the box! Many unique options can add a special touch to your wedding day. Think about the guests too. If many of your wedding guests are travelling to your wedding, or you don’t want your guests risking drinking and driving – book a bus to take them! This can be a fun way for guests to get to know each other before the wedding.

Tip: If you want your guests to remember your wedding for years to come, consider renting a party bus or stretch Hummer! You could also arrange for a vintage car or fire truck to take you and your spouse to the reception. Whatever you choose, make sure it reflects your personality and style as a couple.

7. Set your transportation budget

The last tip is to decide  how much you will spend on transportation. It may seem like a small expense, but it can add up if you’re not careful. Make sure to get an estimate from each company you are considering to compare prices. According to a 2020 Australian Wedding Industry Report, the average couple spends $1289 on wedding transport – but this will depend on your specific requirements. Just over half of couples choose more than 1 car, selecting an average of 3-4 cars to transport the bridal party on the day.

Tip: If working with a tight budget, ask the transport company to suggest ways you can keep costs down. They may be offering early booking discounts, or special rates for group bookings which may offer better value. If you don’t have any budget left, consider using public transportation or asking  friends or family members to borrow their vehicles.

8. Decide on your guest’s transportation

The final tip is to make sure what kind of transportation your guests will use. You don’t want them to be stranded at the reception or miss their ride home. Ensure to provide them with a list of options and contact information for each company. Or you may decide to provide it for them by booking a large bus, or small fleet of mini buses.

Tip: If you are using a limousine service, be sure to ask about discounts or package deals for your guests. You could also arrange a shuttle service to take them back and forth between the ceremony and reception. Whatever you do, just be sure to plan ahead so that everyone has a way to get where they need to go.

9. Consider having a contingency plan

The last thing to consider has a contingency plan. What if the weather doesn’t cooperate? What if there is a traffic jam? What if something happens to the car you rented? It’s always good to have a backup plan if something goes wrong. But don’t worry, a first class wedding chauffeur has seen it all – and is usually prepared for anything – even crazy weather.

Tip: If you are using a limousine service, ask about their cancellation policy. You should also have a backup plan for transportation in case of bad weather or other unforeseen circumstances. By planning ahead, you can ensure your wedding day will go off without a hitch!

By following these tips, you can be sure that you will have the best possible experience when it comes to transportation on your wedding day. Just remember to plan ahead and be prepared for anything that might come up. With a bit of forethought, you can ensure that your big day is everything you’ve ever dreamed of!

Do you have any other tips for booking wedding transportation? Share them with us in the comments below! Don’t forget to like us on Facebook and follow us on LinkedIn for more great tips and updates.

Top Mistakes People Make When Choosing Wedding Transportation

​When planning your wedding day transportation, it is important to get accurate information about how you will be traveling. Make sure that the car or van being used has enough space for all of those who are coming and does not run out before arrival at their destination! Avoid these top common mistakes.​

Not hiring pros

The best insurance against  disappointing and stressful  wedding transportation is to  hire qualified professionals. You won’t need to worry about coordinating different rides with several separate cars, communicating instructions to your bridal party, or waiting on cars that have taken a wrong turn — your entire entourage can be at your side every moment throughout the day!

That peace of mind alone makes this option worth considering, but there’s also the added bonus that comes from having an array of stylish photo opportunities featuring the vehicles! Mustangs, white limos, luxury SUVs and stretch Hummers provide convincing options for capturing your wedding day memories. An experienced wedding chauffeur will  also ensure  everything goes smoothly despite any unexpected developments along the way.

Standard limo only

Think about what kind of transport will best suit your style and needs. Think outside the box when it comes to transportation – from an old-fashioned party bus or decked out bicycle built for two, there are countless ways you can get wherever you need! At the end of the day, a white limo offers an elegant transport option, but given many of them can seat up to 15 people, it makes for a practical choice to move the bridal party on the day.

The transport is limited only to the ceremony

You know what can be really tricky? Transporting guests to and from your wedding. It’s an important part of planning, but it’s not always something the bride and groom-to-be will consider.  In which scenarios might you think about transport for the wedding guests? For example, if the reception party is held a short drive from  where the wedding ceremony will be held, then you may wish to arrange for transport from the ceremony to the reception, and back to a central location at the end of the night. Don’t forget to  think about all those additional events – like bachelor/bachelorette parties – which might take place days or weeks prior to the wedding.

Solution: Make the convenience of your wedding party a priority by booking transport ahead. If you are booking transport, get RSVPs early so you have an idea on numbers of those attending, and those requiring transport  so you can prepare appropriately for their comfort on route!

Did not think about the possible delays

You don’t want to make the mistake of thinking everything will go smoothly on your big day. There’s always that one thing which can potentially ruin a wedding – and it includes being stuck in traffic for hours with nowhere else to go! If you’re using a wedding transfer service, they should be completely across the logistics, traffic conditions, alternative routes and will have  been informed about the pick-up/drop-off points so there aren’t any surprises along the way.

Solution: Punctuality is important for a successful wedding. Make sure your guests are always on time and arrive safely by booking reliable transportation companies such as Specialised Transport Australia. Our experienced chauffeurs will plan out traffic conditions in advance so that you don’t have any problems getting them there!

Don’t make a last-minute reservation

If you wait until the last minute to book your transportation, there’s a good chance that all of it will be booked up. This can leave not only yourself, your bridal party and guests without any options for their special day!

It can often be tricky to confirm numbers for the transport when you are still finalising attendance to the wedding. If you are only transporting the bridal party, that keeps things simple. Most couples know the number of bridesmaids and groomsmen they will have, and can secure an early booking. The team at Specialised Transport Australia have managed the transport for thousands of weddings over the years, and can help you define a brief for the transport. Give us a call today!

Other things that need transport

Not taking into account any wedding gifts, it is advisable to have a spare car on hand for the day. Designate someone in charge of packing up all leftover flowers, table centrepieces and other memorabilia at night so that they don’t get lost or broken during transportation back home after your big event! Your STA can also arrange to transport the flowers for you if you need!

Leaving out specific details

One of the most common mistakes couples make when booking a transportation service is forgetting important logistical details  about their wedding day. For example, forgetting about specific people they need to factor into the transport to and from the wedding. This can cause major delays if you are not careful with your arrangements because then the driver may get  confused. Changes in the itinerary could not only cost your valuable time, but may add additional cost to your wedding transport service.

Solution: It is always better to be prepared for an event, so before making a reservation with transportation services have all of your details ready. This will help avoid any mistakes that may happen during the booking process and give you peace-of-mind knowing everything has been thought about from the get-go.

Choose only the best for your wedding day

When you’re hiring a transportation service for your big day, it’s easy to get fixated on cost. Often this means couples will end up with an inexperienced chauffeur or a driver who doesn’t care enough to go above-and-beyond. Wedding transport is a pivotal part of the logistics of a successful wedding day. Get that wrong, and it will potentially have a knock-on effect on other aspects.

When you hire Specialised Transport Australia for your wedding event, you can trust it will be the best decision you make. Your STA offers premium bridal party transportation, experienced fleet services and a large range of additional wedding services that won’t break your budget, but will be sure to impress and ensure your wedding day is memorable for all the right reasons.

Private Winery Tours to Gourmet Restaurants & Wineries

​If you’re a food and wine lover, you know that the dining experience is just as important as the food and wine itself. And that’s certainly a perspective the team at Sirromet Winery live by. Whether you’re a foodie or a wine enthusiast, discovering new culinary experiences can expand your palate, broaden your knowledge, and even offer the opportunity to travel and explore new regions.

​For us, visiting new restaurants and wineries is not just about tasting the local produce and flavours, but it’s also about expanding your palate, learning about the winemaking process and the history behind a particular dish or ingredient. It’s all about experiencing different cuisines and wines, you can broaden your knowledge and appreciation of food and wine.

We know that going on a food and wine adventure is not just for couples, but it’s also a great opportunity to sneak off with a small group of your favourite people. And if you’re planning a special event here, they can do that too, catering for the transport needs of large groups.

That’s why we love partnering with Specialised Transport Australia (STA) to offer our visitors luxury transfer options for groups and couples. With STA, you can book a luxury sedan, SUV, or mini-bus and make a day of it, enjoying the company of your loved ones as you sample new wines and cuisine.

Booking a private transfer to Sirromet through Your STA also means that you won’t have to worry about designated drivers or navigating unfamiliar roads. You can sit back, relax, and arrive at your destination on time and in style. The STA team will also create your itinerary if you need to pick up the crew from multiple addresses (and drop them home again at the end of the day!) We believe that by adding a touch of luxury to your culinary adventure, you can make it even more memorable.

At Sirromet Winery, we pride ourselves on providing our visitors with the best wine and dining experience possible. That’s why we recommend booking a private transfer to gourmet restaurants and wineries to fully enjoy your day without any worries. We’ve had the pleasure of working with STA countless times, and we can guarantee that they will take care of everything.

Whether you’re celebrating a special occasion or just want to treat yourself, a private transfer to a gourmet restaurant is the perfect way to make your evening even more memorable. So why not get the crew together and book the private car and lock in a table for a long lunch. We can’t wait to hear about your new favorite wines and dishes!